Classify Your Proposal for AMIA 2019 Informatics Summit

We invite submissions that advance the AMIA 2019 Informatics Summit. Work describing fundamental informatics methods as well as systems and applications are both welcome.

The authors will be asked to designate up to three keywords for their proposals via an online submission form. These keywords will be used to match proposals to reviewers and to help organize the accepted submissions into groups or tracks. While we recognize no classification scheme is perfect, you will be asked to choose terms that best characterize your proposal by programmatic themes and keywords.

Programmatic themes:

  • Translational Bioinformatics
  • Clinical Research
  • Informatics Implementation
  • Data Science

Keywords (Select up to three):

  • Application of advanced data visualization tools and techniques
  • Bioimaging techniques and applications
  • Biomarker discovery and development
  • Biomedical informatics and data science workforce education
  • Citizen Science and role of patient-participants in big data
  • Clinical decision support systems
  • Clinical genomics and interventions based on genomics data
  • Clinical and research data collection, curation, preservation, or sharing
  • Clinical trials innovations
  • Cohort discovery
  • Collaborative workflow systems
  • Data commons
  • Data-driven research and discovery
  • Data Literacy and numeracy
  • Data/system integration, standardization and interoperability
  • Data mining and knowledge discovery
  • Data security
  • Data sharing / interoperability
  • Data standards
  • Data transformation/ETL
  • Digital research enterprise
  • Drug discovery, repurposing, and side-effect discovery
  • Education and Training
  • EHR-based phenotyping
  • Enterprise data warehouse/Data lake
  • Epigenomics
  • Ethical, legal, and social issues around big biological data
  • Exposomic data integration
  • Genotype-phenotype association studies (including GWAS)
  • Geographical information systems(GIS) in health
  • Health Information and biomedical data dissemination strategies
  • Health literacy issues and solutions
  • Informatics of immunotherapy
  • Informatics research/biomedical informatics research methods
  • Integrative omic analysis
  • Knowledge representation, management, or engineering
  • Learning healthcare system
  • Machine learning and predictive modeling
  • Medical Imaging
  • Measuring outcomes
  • Mobile Health, wearable devices and health applications in the Internet of Things (IoT)
  • Ontologies
  • Open Science for biomedical research and translational medicine
  • Outcomes research, clinical epidemiology, population health
  • Patient centered research and care
  • Pharmacogenomics
  • Phenomics and phenome-wide association studies
  • Precision medicine
  • Recruitment technologies
  • Secondary use of EHR data
  • Stakeholder (i.e., patients or community) engagement
  • Sustainable research data infrastructure
  • Systems biology and network analysis
  • Telemedicine, virtual presence, health engagement at a distance
  • Transcriptomics

Select Your Category

The types of proposals considered and general requirements for each are listed below. All proposals must conform to the format and presentation requirements described herein. See the “Submission File Requirements” section to find more details on page layout, references, etc.

The same submission may not be submitted in different presentation types in hopes that one of them will be accepted. In such instances, all will be rejected without review.

Categories of Submission

The types of submissions considered for the AMIA 2019 Informatics Summit and general requirements for each are listed on these pages. All submissions must conform to the format and presentation requirements described herein, and on the AMIA 2019 Informatics Summit submission site. Specific file formatting requirements as well as an example template are given in the submission instructions section.

IMPORTANT! Deviation from the prescribed format, especially the number of pages, will result in rejection of the submission without review.  Please see the submission templates (Word, LaTex) for reference.

Papers - Regular

The SPC solicits paper proposals both on foundational and applied biomedical and health informatics. Proposals must not be in press or under consideration for presentation or publication elsewhere. Authors must adhere to the formatting guidelines to avoid rejection.

Manuscripts must be formatted to fit on between 5-10 (8.5 x 11 inch) pages and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • Introduction, methods, results, discussion, and conclusion sections
  • A structured manuscript must be submitted that includes the following sections:
  • An abstract of 150 words summarizing the submission. The abstract must also be entered on the submission website in the Abstract box in Step 1
  • Introduction – A short background and objective(s) of the study
  • Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement
  • Results – Key findings
  • Discussion – Key conclusions with direct reference to the foundational or methodological advancement or biomedical application
    • Optional illustrations (figures or tables)
    • References, if applicable
    • A CV for the primary author will need to be uploaded as a separate file (“NIH-style” bio-sketch is preferred)

Papers - Student

The SPC invites students to submit papers that describe complete or nearly complete research or development efforts in informatics. All designated student papers must follow the paper format requirements (see above) and will first be reviewed through the SPC’s standard review process, along with all other submitted papers. Student papers that are accepted by the SPC will be presented in a regular paper session and included in the Joint Summits Proceedings. Proposals must not be in press or under consideration for presentation or publication elsewhere. Papers can only be submitted as a student paper or a regular paper, not both.

Individuals, who as of September 1, 2018, are enrolled in a degree granting program or in an academic program such as a medical residency or a post-doctoral fellowship, are eligible to submit a student paper. Work performed as part of a large, collaborative effort is acceptable; however, the student paper will be judged on the student’s specific contributions to the project, which must be clearly delineated. Only individual students, not groups, may submit student papers. Preparation of a manuscript must be entirely the work of the student, and single authorship is strongly encouraged. Co-authorship is usually limited to the student’s academic advisor. Entries from international students are encouraged. Student papers must adhere to the same requirements as described in the papers category, and in addition, student authors must provide in the online form:

  • The name and address of the training program
  • Clear identification of the primary advisor/mentor of the student submitting the paper
  • All co-authors and a description of that particular author's contribution to the work
  • An attestation of the student's contribution to the manuscript with respect to the following items: (a) The text of the manuscript itself; (b) The data collected for any analysis; (c) The actual data analysis; (d) The review of the literature; (e) If a system was developed, the role of the student in the coding/development of the system; and (f) The evaluation of the results and the formation of the conclusion
  • The student will be asked to upload a PDF of the attestation letter signed by their primary advisor confirming items a-f above

Podium Abstract Presentations

The podium abstract presentation format allows for the presentation of research for which the author wishes to reserve publication rights for future consideration. Authors of accepted abstracts will have up to 15 minutes to present their work at the symposium with five minutes for questions and discussion. Submissions cannot be under consideration at, or previously presented at, other conferences with published proceedings. Podium abstracts will not be indexed in MEDLINE, enabling authors to submit their best work that is destined for other journal publications in the future.

The submission must be formatted to fit on 2 pages (8.5 x 11 inch) and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • A structured manuscript must be submitted that includes the following sections:
  • Introduction – A short background and objective(s) of the study
  • Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement
  • Results – Key findings
  • Discussion – Key conclusions with direct reference to the foundational or methodological advancement or biomedical application

All podium abstract submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 1 (please DO NOT copy and paste the entire one-page document into that box).

Posters - Regular

Posters are the preferred format for presenting preliminary research results or results of small scale studies. With the poster, authors illustrate and discuss innovative systems and services; describe experimental and in-practice projects and programs; and report experiences with educational programs and other dimensions of medical informatics. The poster sessions are vibrant and popular components of the Summit, offering direct access to the authors in a way not possible through podium presentations. At least one author must be present at the poster session.

Your uploaded poster manuscript file must be submitted as a one-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors.
  • A description of the problem addressed and specific purposes of the system, service, or project; or, in the case of original research, an overview of the methodology, evaluation results, and conclusions
  • Optional illustrations (figures or tables), which must fit in the one-page limit
  • References, if applicable
  • Accepted posters will be presented on poster boards which are 8’ high by 4’ wide
  • All poster submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 1 (please DO NOT copy and paste the entire one-page document into that box).

Posters - Student

The SPC invites students to submit posters. Posters are the preferred format for presenting preliminary research results or results of small scale studies. With the poster, authors illustrate and discuss innovative systems and services; describe experimental and in-practice projects and programs; and report experiences with educational programs and other dimensions of medical informatics. The poster sessions are vibrant and popular components of the Summit, offering direct access to the authors in a way not possible through podium presentations. At least one author must be present at the poster session.

All designated student posters must follow the poster format requirements (see above) and will be reviewed through the SPC’s standard review process, along with all other submitted posters. Proposals must not be in press or under consideration for presentation or publication elsewhere. Posters can only be submitted as a student poster or a regular poster, not both.

Individuals, who as of September 1, 2018, are enrolled in a degree granting program or in an academic program such as a medical residency or a post-doctoral fellowship, are eligible to submit a student poster. Work performed as part of a large, collaborative effort is acceptable, however, only individual students, not groups, may submit student posters. Preparation of an abstract must be entirely the work of the student.  Student posters must adhere to the same requirements as described in the Poster - Regular category.

Panels

Panel sessions are designed to present an integrated set of perspectives or experience on a current topic in clinical research informatics. Panel topics may be on a specific aspect of theory, application, policy, trends, or experience pertaining to any aspect of clinical research informatics, or may provide interdisciplinary viewpoints that cut across traditional themes. Panel submissions and final presentations should demonstrate collective reflection and integration of the content presented by each of the panelists, or offer engaged forms of dialogue and interaction between panelists and audience. Scholarly debate among presenters is encouraged, as are panels that incorporate science, practice, and policy themes to improve the conduct of clinical and translational research. Panels should be limited to four participants and a moderator, and should be timed to allow one-third to one-half of the session for audience participation. Panel sessions will typically be scheduled for 90-minutes.  An individual may be the primary organizer of only one panel, and may not participate on more than two panels total. 

AMIA is committed to diversity, and we appreciate your efforts to select panelists with diverse institutional, gender, ethnicity, career status, and other diversity measures

Your uploaded panel manuscript file must not exceed a maximum of three (8.5 x 11 inch) pages and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants
  • An abstract of 150-200 words, describing the panel and its learning objectives, which should also be entered into the Abstract text box in Step 1 of the online form to be used in the online and print programs
  • A general description of the panel and the issue(s) that will be examined and a brief description of each panelist's presentation
  • An explanation why the topic of this panel is timely, urgent, needed, or attention grabbing is required with a discussion of anticipated audience.
  • A list of discussion questions to enhance audience participation.
  • A statement from the panel organizer that all participants have agreed to take part on the panel.
  • A CV for each presenter will need to be uploaded as separate files ("NIH-style" bio-sketch is preferred).

Ignite-style Talks

Attendees will have five minutes to talk on a subject accompanied by slides, automatically advanced.

Talks will be timely, provocative, and creative addressing a hot topic in informatics’ education, training, or research. For example, the presentation can:

  • Describe research or an activity
  • Tell a story
  • Promote a new program
  • Advocate for a policy initiative
  • Illustrate a lesson learned
  • Offer a strong opinion
  • Provide advice

Ignite Format Rules:

  • Your Ignite talk will contain exactly 20 slides, 15 seconds each, automatically advanced.
  • You must use the Ignite PowerPoint slide template provided by AMIA.
  • After your presentation, a moderator will facilitate brief dialogue with the audience and move to the next presentation.
  • Ignite-style Talks will be pre-loaded on a laptop, and you will be required to submit a final version of your presentation slides in advance.
  • For samples of both how to give an Ignite talk and for examples see:

The uploaded submission must be formatted to fit one page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors.
  • All presentation submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 1 (please DO NOT copy and paste the entire one-page document into that box). This text is used for program description so please be attentive to wording.
  • A description of your presentation and an outline of your talk.

Workshops

Half-day workshops are dedicated to in-depth treatment of special topics and interests of relevance to informatics. Half-day workshops include three hours of instruction which will be scheduled in two 90-minute slots, with a 30-minute break between.  All workshops will be presented on Monday, March 25, 8:30 a.m. – 12:00 p.m. The SPC seeks a balance between workshops that address essential core informatics theory and principles, with those that address practical applications, current issues, and emerging trends and developments in informatics. Workshops range from the general introductory level through specialized advanced treatments. All instructors should be available to present their workshops.

Workshops proposals must not exceed a maximum of three (8.5 x 11 inch) pages and must include:

  • The names, academic degree(s), affiliations, and locations (city, state/province, and country, if international) of all instructors
  • An opening summary of 125-200 words that describes the content of the tutorial which should also be entered into the Abstract text box in Step 1 of the online form. Please keep in mind that this paragraph will be used in the online and print programs, so please write it accordingly.
  • An outline of topics to be covered
  • Properly constructed Learning Objectives (please see the Submission tab for examples)
  • A description of who should attend (e.g., clinicians, educators, leaders in healthcare or other organizations, researchers, policy makers, IT professionals)
  • An indication of the level or combination of levels of the content (percentage of basic, intermediate, and advanced material covered)
  • A description of prerequisites, if any
  • Experience of instructors in teaching similar content

A curriculum vitae or biosketch for each instructor will need to be uploaded.

Systems Demonstrations

Systems demonstrations illustrate one or more aspects of a leading-edge system that is in use, under development, or at a testing or prototype stage. Each demonstration is 30 minutes long, with an additional 15 minutes for audience questions and comments.

An individual may be a first author of only one proposal for a systems demonstration.

Your uploaded systems demonstration manuscript file must be submitted as a one-page (U.S. Letter; 8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all presenters
  • An abstract of 150-200 words summarizing the proposal, which will also be entered into a text box at the beginning of the online form to be used in the online and print programs. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 2. (Please DO NOT copy and paste the entire one-page document into that box)
  • A description of the specific purposes of the system, service, or project; the problems in health care practice, biomedicine, or research in informatics that it is designed to address; and the purpose or features of the system, service, or project that make it particularly innovative
  • A statement of the degree to which the system or service has been deployed, as of the date of submitting the proposal

The format of credentials and other author information appearing in the online and printed materials is subject to revision by the AMIA office. It is the responsibility of the first author of each proposal to provide full and accurate information about all co-authors on the submission.

Submission File Requirements

Your submission must adhere to the requirements in the templates (Word, LaTex). Submissions which do not follow the template will be rejected without review.

Adherence to the following requirements ensures a consistency that facilitates a successful review process. Complete the online form as instructed and attach your manuscript file in compliance with the requirements noted below:

  • File must be in PDF format.
  • Adhere to the page length restrictions stated in the category descriptions.
  • Format for 8.5 x 11 inch paper size with one-inch margins left, right, top and bottom.
  • Place the title in 14 point Times New Roman typeface, single column, bold, centered, upper and lower case using initial capitals for each word in the title other than articles and prepositions.
  • Below the title include the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the on-line and print programs, using 12 point Times New Roman typeface, single-column, bold, centered, upper and lower case using appropriate capitals.
  • Include the main text of the proposal file single-spaced in 10 point Times New Roman typeface, justified, one-column format.
  • Do not number individual pages.
  • Remove all “track changes” markings, then disable track changes before uploading.

Reference Format

Use the following reference format: Cite all references in the text, tables or figure legends. In the text, use eight-point superscript if possible to indicate reference numbers; if not possible, use 10-point numbers in square brackets. Under a centered heading “References” at the end of the proposal, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. List all authors of any cited work when there are six or fewer authors; if more than six, list only the first three followed by “et al.” Follow the Vancouver Style see www.icmje.org/index.html. References must fit within the allotted page(s).

Submission Process and Deadlines

All proposals must be submitted through the submission site in accordance with the following deadline:  August 9, 2018, 11:59 p.m. EDT. There will be no exceptions.

For all submission categories, you will need to complete the online form as instructed and upload your abstract file in compliance with directions provided in this document. Decisions for all formats will be announced in late October.