Classify Your Proposal for 2017 CRI

Submission Deadline: September 22, 2016, 11:59 p.m. EDT

We invite submissions that advance the field of applied clinical research informatics. Work describing fundamental informatics methods as well as systems and applications are both welcome.

Consistent with last year, there are no pre-defined tracks. Instead, authors will be asked to designate terms for their proposals via an online submission form. These terms will be used to match proposals to reviewers and to help organize the papers, abstracts and panels that are accepted for the program into groups or tracks. While we recognize no classification scheme is perfect, you will be asked to choose terms that best characterize your proposal. Specific topics of interest include, but are not limited to:

  1. Clinical and research data collection, curation, preservation, or sharing
  2. Clinical and research data visualization and visual analytics
  3. Cohort discovery
  4. Collaborative workflow systems
  5. Communication and collaboration issues related to team science
  6. Data federation
  7. Data integration, standardization, FHIR
  8. Data mining and knowledge discovery
  9. Data or text processing
  10. Data quality assessment or validation
  11. Data Science
  12. Decision support solutions
  13. Dental Informatics
  14. EHR-based phenotyping
  15. Enterprise data warehouse
  16. Ethical, legal, social, and policy issues and solutions
  17. Health literacy issues and solutions
  18. Infrastructure for data-driven translational science
  19. Interoperablity (e.g., ontology, terminology, and others)
  20. Knowledge representation, management, or engineering
  21. Machine learning for clinical applications
  22. Medical Imaging
  23. Mobile Health and wearable devices
  24. Outcomes research, clinical epidemiology, population health
  25. Patient consenting (traditional or electronic)
  26. Personalized or precision medicine
  27. Predictive Modeling
  28. Research results dissemination
  29. Security
  30. Stakeholder (i.e., patients or community) engagement
  31. Telemedicine
  32. Terminology mapping
  33. Usability and needs
  34. Wearable data sensors
  35. Workforce education

Although the SPC encourages submissions that will appeal to both the translational bioinformatics and clinical research communities, the Joint Summits on Translational Science is considered as a single conference, and submissions should be directed toward either the TBI or the CRI Summit, but not both. Submission of the same proposal to both conferences will lead to both being rejected.

Select Your Category

The types of proposals considered and general requirements for each are listed below. All proposals must conform to the format and presentation requirements described herein. See the “Submission File Requirements” section to find more details on page layout, references, etc.

Categories of Submission

The types of submissions considered for the 2017 Joint Summits on Translational Science and general requirements for each are listed on these pages. All submissions must conform to the format and presentation requirements described herein, and on the 2017 Joint Summits on Translational Science submission site. Specific file formatting requirements as well as an example template are given in the submission instructions section.

IMPORTANT! Deviation from the prescribed format, especially the number of pages, will result in rejection of the submission without review.

Papers

The Scientific Program Committee (SPC) solicits paper proposals both on foundational and applied biomedical and health informatics. The FIRST author of an accepted paper will have 15 minutes to present the paper at the symposium with 5 minutes for questions and discussion. An individual may be a first author of only one paper, student paper, or podium abstract presentation submitted for consideration. Proposals must not be in press or under consideration for presentation or publication elsewhere. Authors must adhere to the formatting guidelines to avoid rejection.

Manuscripts must be formatted to fit on between 5-10 (8.5 x 11 inch) pages and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • Introduction, methods, results, discussion, and conclusion sections
  • A structured manuscript must be submitted that includes the following sections:
  • An abstract of 150 words summarizing the submission. The abstract must also be entered on the submission website in the Abstract box in Step 1
  • Introduction – A short background and objective(s) of the study
  • Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement
  • Results – Key findings
  • Discussion – Key conclusions with direct reference to the foundational or methodological advancement or biomedical application
    • Optional illustrations (figures or tables)
    • References, if applicable
    • A CV for the primary author will need to be uploaded as a separate file (“NIH-style” bio-sketch is preferred)

Student Papers

The SPC invites students to submit papers that describe complete or nearly complete research or development efforts in informatics. All designated student papers must follow the paper format requirements (see above) and will first be reviewed through the SPC’s standard review process, along with all other submitted papers. Student papers that are accepted by the SPC will be presented in a regular paper session and included in the Joint Summits Proceedings. An individual may be a first author of only one paper, student paper, or podium abstract presentation submitted for consideration. Proposals must not be in press or under consideration for presentation or publication elsewhere. Papers can only be submitted as a student paper or a regular paper, not both.

Individuals, who as of September 1, 2016, are enrolled in a degree granting program or in an academic program such as a medical residency or a post-doctoral fellowship, are eligible to submit a student paper. Work performed as part of a large, collaborative effort is acceptable; however, the student paper will be judged on the student’s specific contributions to the project, which must be clearly delineated. Only individual students, not groups, may submit student papers. Preparation of a manuscript must be entirely the work of the student, and single authorship is strongly encouraged. Co-authorship is usually limited to the student’s academic advisor. Entries from international students are encouraged. Student papers must adhere to the same requirements as described in the papers category, and in addition, student authors must provide in the online form:

  • The name and address of the training program
  • Clear identification of the primary advisor/mentor of the student submitting the paper
  • All co-authors and a description of that particular author's contribution to the work
  • An attestation of the student's contribution to the manuscript with respect to the following items: (a) The text of the manuscript itself; (b) The data collected for any analysis; (c) The actual data analysis; (d) The review of the literature; (e) If a system was developed, the role of the student in the coding/development of the system; and (f) The evaluation of the results and the formation of the conclusion
  • The student will be asked to upload a PDF of the attestation letter signed by their primary advisor confirming items a-f above

Podium Abstract Presentations

The podium abstract presentation format allows for the presentation of research for which the author wishes to reserve publication rights for future consideration. Authors of accepted abstracts will have up to 15 minutes to present their work at the symposium with five minutes for questions and discussion. An individual may be a first author of only one paper, student paper, or podium abstract presentation submitted for consideration. Submissions cannot be under consideration at, or previously presented at, other conferences with published proceedings. Podium abstracts will not be indexed in MEDLINE, enabling authors to submit their best work that is destined for other journal publications in the future. Authors must adhere to the formatting guidelines to avoid rejection.

The main body of the submission must be formatted to fit on 2 pages (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • A structured manuscript must be submitted that includes the following sections:
  • Introduction – A short background and objective(s) of the study
  • Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement
  • Results – Key findings
  • Discussion – Key conclusions with direct reference to the foundational or methodological advancement or biomedical application

All podium abstract submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 1 (please DO NOT copy and paste the entire one-page document into that box).

Posters

Posters are the preferred format for presenting preliminary research results or results of small scale studies. With the poster, authors illustrate and discuss innovative systems and services; describe experimental and in-practice projects and programs; and report experiences with educational programs and other dimensions of medical informatics. The poster sessions are vibrant and popular components of the symposium, offering direct access to the authors in a way not possible through podium presentations. Each accepted poster is displayed during one of the 90-minute poster sessions at the symposium. At least one author must be present at the poster session. An individual may be a first author of only one proposal for a poster presentation. Authors must adhere to the formatting guidelines to avoid rejection.

Your uploaded poster manuscript file must be submitted as a one-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors.
  • A description of the problem addressed and specific purposes of the system, service, or project; or, in the case of original research, an overview of the methodology, evaluation results, and conclusions
  • Optional illustrations (figures or tables), which must fit in the one-page limit
  • References, if applicable
  • Accepted posters will be presented on poster boards which are 4’ high by 8’ wide
  • All poster submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 1 (please DO NOT copy and paste the entire one-page document into that box).

Panels

Panel sessions are designed to present an integrated set of perspectives or experience on a current topic in clinical research informatics. Panel topics may be on a specific aspect of theory, application, policy, trends, or experience pertaining to any aspect of clinical research informatics, or may provide interdisciplinary viewpoints that cut across traditional themes. Panel submissions and final presentations should demonstrate collective reflection and integration of the content presented by each of the panelists, or offer engaged forms of dialogue and interaction between panelists and audience. Scholarly debate among presenters is encouraged, as are panels that incorporate science, practice, and policy themes to improve the conduct of clinical and translational research. Panels should be limited to four participants and a moderator, and should be timed to allow one-third to one-half of the session for audience participation. Panel sessions will typically be scheduled for 90-minutes. An individual may be the primary organizer of only one panel, and may not participate on more than two panels total.

Authors must adhere to the formatting guidelines to avoid rejection.

Your uploaded panel manuscript file must not exceed a maximum of three (8.5 x 11 inch) pages and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants
  • An abstract of 150-200 words, describing the panel and its learning objectives, which should also be entered into the Abstract text box in Step 1 of the online form to be used in the online and print programs
  • A general description of the panel and the issue(s) that will be examined and a brief description of each panelist's presentation
  • An explanation why the topic of this panel is timely, urgent, needed, or attention grabbing is required with a discussion of anticipated audience.
  • A list of discussion questions to enhance audience participation.
  • A statement from the panel organizer that all participants have agreed to take part on the panel.
  • A CV for each presenter will need to be uploaded as separate files ("NIH-style" bio-sketch is preferred).

Tutorials

Half-day tutorials are dedicated to in-depth treatment of special topics and interests of relevance to informatics. Half-day tutorials include three hours of instruction which will be scheduled in two 90-minute slots, with a 30-minute break between.  The SPC seeks a balance between tutorials that address essential core informatics theory and principles, with those that address practical applications, current issues, and emerging trends and developments in informatics. Tutorials range from the general introductory level through specialized advanced treatments. All instructors should be available to present their tutorial.  Please note:  tutorials will be scheduled during the regular programming.

Tutorial proposals must not exceed a maximum of four pages in length and must include:

  • The names, academic degree(s), affiliations, and locations (city, state/province, and country, if international) of all instructors
  • An opening summary of 250 to 300 words that describes the content of the tutorial which should also be entered into the Abstract text box in Step 1 of the online form. Please keep in mind that this paragraph will be used in the online and print programs, so please write it accordingly.
  • An outline of topics to be covered
  • Properly constructed Learning Objectives (please see the Submission tab for examples)
  • A description of who should attend (e.g., clinicians, educators, leaders in healthcare or other organizations, researchers, policy makers, IT professionals)
  • An indication of the level or combination of levels of the content (percentage of basic, intermediate, and advanced material covered)
  • A description of prerequisites, if any
  • Experience of instructors in teaching similar content

A curriculum vitae or biosketch for each instructor will need to be uploaded

Submission File Requirements

Adherence to the following requirements ensures a consistency that facilitates a successful review process. Complete the online form as instructed and attach your manuscript file in compliance with the requirements noted below:

  • File must be in PDF format.
  • Adhere to the page length restrictions stated in the category descriptions.
  • Format for 8.5 x 11 inch paper size with one-inch margins left, right, top and bottom.
  • Place the title in 14 point Times New Roman typeface, single column, bold, centered, upper and lower case using initial capitals for each word in the title other than articles and prepositions.
  • Below the title include the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the on-line and print programs, using 12 point Times New Roman typeface, single-column, bold, centered, upper and lower case using appropriate capitals.
  • Include the main text of the proposal file single-spaced in 10 point Times New Roman typeface, justified, one-column format.
  • Do not number individual pages.
  • Remove all “track changes” markings, then disable track changes before uploading.
  • Download submission template for authors

The format of credentials and other author information appearing in the on-line and printed materials is subject to revision by the AMIA office. It is the responsibility of the first author of each proposal to provide full and accurate information about all co-authors on the submission.

Reference Format

Use the following reference format: Cite all references in the text, tables or figure legends. In the text, use eight-point superscript if possible to indicate reference numbers; if not possible, use 10 point numbers in square brackets. Under a centered heading “References” at the end of the proposal, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. List all authors of any cited work when there are six or fewer authors; if more than six, list only the first three followed by “et al.” Follow the Vancouver Style see www.icmje.org/index.html. References must fit within the allotted page(s).

Industry Submissions

Industry-authored and industry-client collaborative papers, panels or abstract presentations are welcome. No special proposal designation is required. All industry proposals will follow the existing review processes.

Submission Process and Deadlines

All proposals must be submitted through the submission site in accordance with the following deadline:

September 22, 2016, 11:59 p.m. EDT

All submissions must be made through the submission site.

For all submission categories, you will need to complete the online form as instructed and upload your abstract file in compliance with directions provided in this document. Decisions for all formats will be announced in early December.