Classify Your Proposal for 2014 CRI

We invite submissions that advance the field of clinical research informatics. Work describing fundamental informatics methods as well as applied applications are both welcome.

Consistent with last year, there are no pre-defined tracks. Instead, authors will be asked to designate terms for their proposals via the online submission form. These terms will be used to match proposals to reviewers and to help organize the papers, abstracts and panels that are accepted for the program into groups or tracks. While we recognize no classification scheme is perfect, you will be asked to choose terms that best characterize your proposal. Specific topics of interest include, but are not limited to:

  1. Collection of research data
  2. Clinical data repositories
  3. Patient Registries
  4. CRI education
  5. Data and information integration
  6. Data cleaning and validation
  7. Ethical, legal and social issues in clinical research informatics
  8. Image analysis for clinical and translational research
  9. Informatics support for clinical trials
  10. Informatics support for patient/consumer engagement in clinical research
  11. Informatics support for personalized health care
  12. Informatics support for sample (biospecimen) repositories (biobanking)
  13. Information quality
  14. Information visualization for discovery
  15. International (global) CRI
  16. Natural language processing (NLP)
  17. Novel analytic methods
  18. Novel architectures for CRI systems
  19. Ontologies, coding systems and data standards in clinical and translational research
  20. Protection of personal health data
  21. Researcher needs
  22. Social networking for scientists
  23. Use of electronic health records (EHR) for research
  24. Implementation and analytic methods for observational research using clinical (EHR) data
  25. Workflow analysis in clinical and translational research
  26. Decision support for clinical and translational research
  27. Workforce issues for clinical and translational research

Although the SPC encourages submissions that will appeal to both the translational bioinformatics and clinical research communities, the Joint Summits on Translational Science is considered as a single conference, and submissions should be directed toward either the TBI or the CRI Summit, but not both. Submission of the same proposal to both conferences will lead to both being rejected.

Select Your Format

The types of proposals considered and general requirements for each are listed below. All proposals must conform to the format and presentation requirements described herein. See the “Submission File Requirements” section to find more details on page layout, references, etc.


The Scientific Program Committee (SPC) solicits papers on the state-of-the-art in clinical research informatics. Authors of accepted papers will have 15 minutes to present their work at the Summit with five minutes for questions and discussion. An individual may be a first author of only one paper submitted for consideration. Proposals must not be in press or under consideration for presentation or publication elsewhere. All accepted papers will be indexed and available in full-text in Pubmed Central as part of the Summit proceedings.

Your uploaded abstract file must not exceed a maximum of ten (8.5 x 11 inch) pages. There is a limit of five (5) pages for the main paper (without references, acknowledgements). To include references and/or appendices, up to five (5) additional pages are allowed. The total page count must not exceed ten (10) pages. Your submission must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • An abstract of 125-150 words, which will also be pasted into a text box at the beginning of the online form to be used in the online and print programs
  • A brief Introduction and Background, Methods, Results and Discussion
  • Illustrations (figures or tables) as needed, which must fit within the five page limit. Figures and Tables should be placed in the natural flow of the manuscript, not at the end of the document.
  • References must be included

Student Papers - New!

To encourage new ideas and to foster the inclusion of students in AMIA, the CRI Summit, and the CRI community, the SPC invites students to submit papers that describe complete or nearly complete research or development efforts in informatics. All submissions designated as student papers must follow the specified paper format requirements. An individual may be a first author of only one paper submitted for consideration. Proposals must not be in press or under consideration for presentation or publication elsewhere.

Student paper submissions will be reviewed through the SPC’s standard paper review process. In addition, all accepted student papers will be reviewed by a subcommittee of selected SPC members for consideration for student paper awards. Selected finalists will present their work at an award competition session (date/time-TBA). Entrants must attend the award competition session to present. The Awards Subcommittee members will observe and rate the presentations. A winner will be selected based upon the significance, innovation, and quality of the written paper and presentation.

It is up to the submitting student to ensure that his/her paper is correctly identified as a student paper proposal. Individuals who are enrolled in a degree granting program, or in an academic program such as a medical residency or a post-doctoral fellowship, as of September 1, 2013, are eligible to enter a paper into the Student Paper Competition. Work performed as part of a large, collaborative effort is acceptable; however, the student paper will be judged on the student’s specific contributions to the project which must be clearly delineated. Only individual students, not groups, may submit papers for consideration in the student paper competition. Preparation of a manuscript must be entirely the work of the student. Co-authorship is usually limited to the student’s academic advisor. Submissions from international students are encouraged. Papers submitted for consideration in the Student Paper Competition must adhere to the same requirements as described in the papers category, and in addition, student authors must provide in the online form:

  • The name and address of their training program
  • Clear identification of the primary advisor/mentor of the student submitting the paper
  • A description of that particular author's contribution to the work
  • An attestation of the student's contribution to the manuscript with respect to the following items: (a) the text of the manuscript itself; (b) the data collected for any analysis; (c) the actual data analysis; (d) the review of the literature; (e) if a system was developed, the role of the student in the coding/development of the system; and (f) the evaluation of the results and the formation of the conclusion
  • The student will be asked to e-sign an attestation in the online form verifying that all information provided is accurate. This action will generate an email to the primary advisor asking for his/her e-signature as well.


Panel sessions are designed to present an integrated set of perspectives or experience on a current topic in clinical research informatics. Panel topics may be on a specific aspect of theory, application, policy, trends, or experience pertaining to any aspect of clinical research informatics, or may provide interdisciplinary viewpoints that cut across traditional themes. Panel submissions and final presentations should demonstrate collective reflection and integration of the content presented by each of the panelists, or offer engaged forms of dialogue and interaction between panelists and audience. Scholarly debate among presenters is encouraged, as are panels that incorporate science, practice, and policy themes to improve the conduct of clinical and translational research. Panels should be limited to four participants and a moderator. Panel sessions will typically be scheduled for 90-minutes and consist of four 15-minute presentations with 30 minutes for questions and discussion. An individual may be the primary organizer of only one panel, and may not participate on more than two panels total.

Your uploaded panel submission document must not exceed a maximum of three (8.5 x 11 inch) pages and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants.
  • An abstract of 150-200 words, describing the panel, which will also be pasted into a text box at the beginning of the online form to be used in the online and print programs.
  • A general description of the panel and issue(s) that will be examined.
  • A brief description of each panelist’s presentation, plan for the integration of content presented by each panelist, and plan for interaction between panelists and the audience.
  • A statement included at the conclusion of the proposal by the panel organizer that all participants have agreed to take part on the panel. A CV for each presenter will also need to be uploaded (“NIH-style” bio-sketch is preferred).

Abstract Submissions (Podium or Poster) – New Format!

The abstract presentation is the classic vehicle for clinical and biological conference presentations, and is provided to allow for the presentation of important results that are not yet ready for a full paper-submission or that are destined for other journal publications in the future. It is expected that the majority of submissions will be abstracts. Abstracts describing preliminary research results or results of small-scale studies, illustrating and discussing innovative systems and services, describing experimental and in-practice projects and programs, reporting experiences with educational programs, conceptual models, and other dimensions of clinical research informatics are encouraged.

Individuals will submit an abstract and the SPC will determine whether the submission is appropriate for podium or poster presentation. Authors will be able to state a preference for podium or poster formats. In general, the SPC will select, based on the reviews, the most innovative and impactful abstract submissions for podium presentations. Authors of abstracts accepted for podium presentation will have 15 minutes to present their work at the symposium with five minutes for questions and discussion. Authors of abstracts not selected for podium presentation may be invited to share their work in a poster presentation format. The poster sessions are a component of the Summit designed to offer direct access to the authors in a way not possible through podium presentations. Each accepted poster will be displayed during a 60-90-minute poster session. At least one author must be present at the poster session. Electrical power is not supplied to individual posters at the time of the presentation.

An individual may be a first author of only one submission. Submissions can be in press or under consideration for journal publication elsewhere, but may not be under consideration at or previously presented at other conferences with published proceedings.

Your uploaded abstract file must be submitted as a one-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • A summary of approximately 50 words, which will also be pasted into a text box at the beginning of the online form to be used in the online and print programs
  • A brief Introduction and Background, Methods, Results and Discussion
  • One optional Illustration (Figure or Table), which must fit in the one page limit
  • Given limited space, abstracts are not expected to be fully-referenced. However, references may be included within the one page limit if desired.

Pre-Meeting Tutorials

There are three slots available for half-day tutorials dedicated to in-depth treatment of special topics and interests of relevance to translational bioinformatics and clinical research informatics. Tutorials will provide three and one-half hours of instruction, from 8:30 a.m. until 12:00 p.m. The SPC seeks a balance between tutorials that address essential core informatics theory and principles, with those that address practical applications, current issues, and emerging trends and developments in informatics. Tutorials range from the general introductory level through specialized advanced treatments. All instructors must be available to present their tutorial on Monday, April 7, and should confirm their availability for that date.

Tutorial Presenter Remuneration

There is a $600 stipend for each half-day tutorial regardless of the number of presenters. (A maximum of two presenters is recommended.)
Tutorial proposals must not exceed a maximum of four pages in length and must include:

  • The names, academic degree(s), affiliations, and locations (city, state/province, and country, if international) of all instructors
  • An opening summary of 250 to 300 words that describes the content of the tutorial
  • An outline of topics to be covered
  • Specific educational objectives that participants can expect to achieve
  • A description of who should attend (e.g., clinicians, educators, leaders in healthcare or other organizations, researchers, policy makers, IT professionals)
  • An indication of the level or combination of levels of the content (percentage of basic, intermediate, and advanced material covered)
  • A description of prerequisites, if any
  • Experience of instructors in teaching similar content
  • A curriculum vitae or biosketch for each instructor will need to be uploaded as a separate file. (“NIH-style” biosketch is preferred.)

Submission File Requirements

Adherence to the following requirements ensures a consistency that facilitates a successful review process. Complete the online form as instructed and attach your manuscript file in compliance with the requirements noted below:

  • File must either be in Word or PDF formats.
  • Adhere to the page length restrictions stated in the category descriptions.
  • Format for 8.5 x 11 inch paper size with one-inch margins left, right, top and bottom.
  • Place the title in 14 point Times New Roman typeface, single column, bold, centered, upper and lower case using initial capitals for each word in the title other than articles and prepositions.
  • Below the title include the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the on-line and print programs, using 12 point Times New Roman typeface, single-column, bold, centered, upper and lower case using appropriate capitals.
  • Include the main text of the proposal file single-spaced in 10 point Times New Roman typeface, justified, one-column format.
  • Do not number individual pages.
  • Remove all “track changes” markings, then disable track changes before uploading.
  • Download submission template for authors

The format of credentials and other author information appearing in the on-line and printed materials is subject to revision by the AMIA office. It is the responsibility of the first author of each proposal to provide full and accurate information about all authors named.

Reference Format

Use the following reference format: Cite all references in the text, tables or figure legends. In the text, use eight-point superscript if possible to indicate reference numbers; if not possible, use 10 point numbers in square brackets. Under a centered heading “References” at the end of the proposal, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. List all authors of any cited work when there are six or fewer authors; if more than six, list only the first three followed by “et al.” Follow the Vancouver Style see References must fit within the allotted page(s).

Industry Submissions

Industry-authored and industry-client collaborative papers, panels or abstract presentations are welcome. No special proposal designation is required. All industry proposals will follow the existing review processes.

Submission Process and Deadlines

All proposals must be submitted through the submission site in accordance with the following deadline:

All format proposals Due: October 10, 2013, 11:59 p.m. EDT

All submissions must be made through the submission site external link.

For all submission categories, you will need to complete the online form as instructed and upload your abstract file in compliance with directions provided in this document. Decisions for all formats will be announced in late November/mid-December.