AMIA 2016 Presentation Types

The types of submissions considered for AMIA 2016 and general requirements for each are listed on these pages. All submissions must conform to the format and presentation requirements described herein, and at the AMIA 2016 submission site. Specific file formatting requirements as well as an example template are given below in the submission instructions section. Each submission should have up to three associated keywords to help in the selection of well-matched reviewers.

IMPORTANT! Deviation from the prescribed format, especially the number of pages, will result in rejection of the submission without review. All submitted work must be original and not published elsewhere.

Papers

We solicit papers from all areas of biomedical and health informatics. Authors of accepted papers will have 15 minutes to present their work at the symposium with 5 minutes for questions and discussion. An individual may be a first author of only one paper submitted for consideration. Papers must not be in press or under consideration for presentation or publication elsewhere.

Manuscripts must be formatted to fit between 5-10 pages (8.5 x 11 inch) and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • An abstract of 125-150 words summarizing the submission, which should also be entered into a text box in Step 2 of the online submission form
  • Optional illustrations (figures or tables)
  • References, if applicable
  • A CV for the primary author will need to be uploaded as a separate file (“NIH-style” bio-sketch is preferred).

Student Papers

The SPC invites students to submit papers that describe complete or nearly complete research or development efforts in informatics that was led and primarily carried out by the student. All designated student papers follow paper format requirements and will first be reviewed through the standard review process, along with all other submitted papers. Student papers that are accepted will be presented in a regular paper session and included in the Annual Symposium Proceedings. An individual may be a first author of only one paper submitted for consideration. Papers must not be in press or under consideration for presentation or publication elsewhere. Papers can only be submitted as a student paper or a regular paper, not both.

In addition, all accepted student papers will be referred to the Student Paper Advisory Committee (SPAC) for consideration for student paper awards. Eight student papers will be selected by the SPAC as finalists for the award competition and these eight papers will be presented at a special session. The eight finalist papers will be presented twice during the symposium. It is up to the submitting student to ensure that his/her paper is correctly identified as a student paper proposal. Individuals, who as of March 1, 2016, are enrolled in a degree granting program or in an academic program, such as a medical residency or a post-doctoral fellowship, are eligible to enter a paper into the Student Paper Competition. Work performed as part of a large, collaborative effort is acceptable; however, the student paper will be judged on the student’s specific contributions to the project, which must be clearly delineated. Only individual students, not groups, may submit papers for consideration in the Student Paper Competition. Preparation of a manuscript must be entirely the work of the student, and single authorship is strongly encouraged. Co-authorship is usually limited to the student’s academic advisor. Entries from international students are encouraged. Papers submitted for consideration in the Student Paper Competition must adhere to the same requirements as described in the papers category, and in addition, student authors must provide in the online form:

  • The name and address of the training program
  • Clear identification of the primary advisor/mentor of the student submitting the paper
  • All co-authors and a description of that particular author's contribution to the work
  • An attestation of the student's contribution to the manuscript with respect to the following items: (a) The text of the manuscript itself; (b) The data collected for any analysis; (c) The actual data analysis; (d) The review of the literature; (e) If a system was developed, the role of the student in the coding/development of the system; and (f) The evaluation of the results and the formation of the conclusion
  • The student will be asked to upload a PDF of the attestation letter signed by their primary advisor confirming items a-f above

Podium Abstracts

The podium abstract format for papers and student papers allows for the presentation of research, for which the author wishes to reserve publication rights for future consideration. Authors of accepted podium abstracts will have up to 10 minutes to present their work at the symposium with up to 4 minutes for questions and discussion. An individual may be the first author of only one abstract submitted for consideration in this category. Submissions cannot be previously published, under consideration, or previously presented. Abstracts will not be indexed in Medline, enabling authors to submit their best work that is destined for journal publications in the future.

Submissions must be submitted as a two-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • A structured abstract must be submitted that includes the following sections:
    • Introduction – A short background and objective(s) of the study
    • Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement
    • Results – Key findings
    • Discussion – Key Conclusions with direct reference to the foundational advancement or biomedical application of the work
    • Optional illustrations (figures or tables)
    • References
    • All podium abstract submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 2 of the online submission form.

Posters

Posters are the preferred format for presenting preliminary research or results of small-scale studies, illustrating and discussing innovative systems and services, describing experimental and in-practice projects and programs, reporting experiences with educational programs, and other dimensions of biomedical and health informatics. The poster sessions have been an increasingly vibrant and popular component of the symposium, offering direct access to the authors in a way not possible through podium presentations. Each accepted poster is displayed during one of the 90-minute poster sessions at the symposium. At least one author must be present at the poster session. An individual may be a first author of only one submission for a poster presentation.

Your uploaded poster manuscript file must be submitted as a one-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors.
  • A description of the problem addressed and specific purposes of the system, service, or project; or, in the case of original research, an overview of the methodology, evaluation results, and conclusions
  • Optional illustrations (figures or tables), which must fit in the one-page limit
  • References, if applicable
  • All poster submissions must have a brief (50-75 words) abstract. The abstract does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 2. (Please DO NOT copy and paste the entire one-page document into that box)

Panels

There are two styles of panels, the traditional AMIA panel, which has been revised (Didactic), and an active discussion panel (Interactive). Panelists and moderators may participate in up to two panel submissions maximum.

Didactic Panel

Didactic Panel topics may be on a specific aspect of theory, application, or experience pertaining to any aspect of biomedical or health informatics, or may provide interdisciplinary viewpoints that cut across traditional themes. Panels should have no more than four participants and a moderator. Panel sessions will typically consist of three 15 minute presentations, each followed by 5 minutes of questions, with 10 minutes for closing discussion. Panels are 90 minutes and panels should submit a list of discussion points that will be included in the last 30 minutes of the panel session to increase audience participation.

Your uploaded panel manuscript file must not exceed a maximum of three pages (8.5 x 11 inch) and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants
  • An abstract of 150-200 words, describing the panel and its learning objectives, which should also be entered into a text box at the beginning of the online form to be used in the online and print programs
  • A general description of the panel and the issue(s) that will be examined and a brief description of each panelist's presentation
  • An explanation why the topic of this panel is timely, urgent, needed, or attention grabbing is required with a discussion of anticipated audience.
  • A list of discussion questions to enhance audience participation.
  • A statement from the panel organizer that all participants have agreed to take part on the panel.
  • A CV for each presenter will need to be uploaded as separate files (“NIH-style” bio-sketch is preferred).

Interactive Panel

This panel format aims to create an interactive event between the organizers and an active audience. To qualify for an Interactive Panel, the proposal must include a topic that is either controversial or is deemed to elicit varying opinions and questions, as well as active discussions. The Interactive Panel format is a short introduction by a moderator and positions statements of 3-4 speakers to engage the audience. The Panel’s topic can be broad and potential topic include:

  • Discussion of a scientific topic or a topic of emerging importance to the informatics community
  • Exploration of experiences including challenges in professional collaboration, unintended consequences, ethical dilemmas, or legal jurisdictions as a result of the application of informatics
  • Exploration of novel technologies or applications that have the potential to be disruptive to the science or application of clinical informatics.
  • Discussion of political, societal, ethical aspects of health information technology, clinical informatics research, or recent technical developments

Your uploaded panel manuscript file must not exceed a maximum of three pages (8.5 x 11 inch) and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants
  • An abstract of 150-200 words, describing the panel and its goals, which should also be entered into a text box at the beginning of the online form to be used in the online and print programs
  • The proposal should include a description of the intended audience, an introduction of the topic, the aim of the discussion, the specific contribution of each speaker, and expected discussion
  • An explanation why the topic of this panel is timely a controversial is required.
  • A statement from the panel organizer that all participants have agreed to take part on the panel.
  • A CV for each presenter will need to be uploaded as separate files ("NIH-style" bio-sketch is preferred).

Systems Demonstrations

Systems demonstrations are presented during program sessions, and most often illustrate one or more aspects of a leading edge system that is in use, under development, or at a testing or prototype stage. Each demonstration is 30 minutes long, with an additional 15 minutes for audience questions and comments. An individual may be a first author of only one proposal for a systems demonstration.

Your uploaded systems demonstration manuscript file must be submitted as a one page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all presenters
  • An abstract of 150-200 words summarizing the proposal, which will also be entered into a text box at the beginning of the online form to be used in the online and print programs
  • A description of the specific purposes of the system, service, or project; the problems in health care practice, biomedicine, or research in informatics that it is designed to address; and the purpose or features of the system, service, or project that make it particularly innovative
  • A statement of the degree to which the system or service has been deployed, as of the date of submitting the proposal

Pre-symposium Tutorials

Half-day and full-day tutorials are dedicated to in-depth treatment of special topics and interests of relevance to informatics. Half-day tutorials include three hours of instruction; full-day tutorials include six hours of instruction. The SPC seeks a balance between tutorials that address essential core informatics theory and principles, with those that address practical applications, current issues, and emerging trends and developments in informatics. Tutorials range from the general introductory level through specialized advanced treatments. All instructors should be available to give their tutorial on Saturday, November 12 or Sunday, November 13, and should confirm their availability on each of those days. AMIA seeks tutorial proposals related to the AMIA 2016 themes.

Full-day slots are available on Saturday, November 12 only. The ratio of full-day to half-day slots is subject to change based on submitted content. Expanding the total number of slots available is not possible because space is limited in the hotel.

Tutorial proposals must not exceed a maximum of four pages in length and must include:

  • The names, academic degree(s), affiliations, and locations (city, state/province, and country, if international) of all instructors
  • An opening summary of 250 to 300 words that describes the content of the tutorial
  • An outline of topics to be covered
  • Length of tutorial (3 or 6 hours)
  • Specific educational objectives that participants can expect to achieve
  • A description of who should attend (e.g., clinicians, educators, leaders in healthcare or other organizations, researchers, policy makers, IT professionals)
  • An indication of the level or combination of levels of the content (percentage of basic, intermediate, and advanced material covered)
  • A description of prerequisites, if any
  • Experience of instructors in teaching similar content
  • A curriculum vitae or biosketch for each instructor will need to be uploaded as a separate file.

AMIA Working Group Pre-symposia

AMIA would like its Working Groups (WG) to propose 3- or 6-hour programs that will be featured at the Annual Symposium as “Working Group Pre-symposia.” These pre-symposia are a means of raising the profile of AMIA’s WGs at the Annual Symposium and should promote formal discussion among constituents sharing common interests. AMIA encourages proposals that will bring together individuals with similar or different roles in developing, implementing, or using informatics in practice, management, education, research, or policy.

Working Group Pre-symposia slots available on Saturday, November 12 and Sunday, November 13. Full-day slots are available on Saturday, November 12 only. The ratio of full-day to half-day slots is subject to change based on submitted content. Expanding the total number of slots available is not possible because space is limited in the hotel.

Your uploaded proposal file must be submitted as up to a three-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state/province, country, international) of the organizers and instructors
  • A program title and abstract of 150-200 words summarizing the event, which will also be entered into a text box at the beginning of the online form to be used in the online and print programs
  • A description of the proposed pre-symposia session, how it will be conducted, and a list of specific goals of the workshop
  • A description of who should attend, projected number of attendees, and a short communication and outreach plan to attract existing and prospective working group members as paid attendees.
  • An outline of topics to be covered
  • Length of tutorial (3 or 6 hours of content)