Installation of Exhibits

Saturday, November 6	8 a.m. - 6 p.m.
Sunday, November 7	7:30 a.m. - 12:30 p.m.

All exhibits must be installed during these times. Skilled union labor will be available for hire during installation hours. No exhibits may be erected during exhibit hours.

Dismantling of Exhibits

Tuesday, November 9	6 p.m. - 11 p.m.
Wednesday, November 10	7 a.m. - 12 noon

Exhibitor Registration

Saturday, November 6	8:00 a.m. to 6:00 p.m.
Sunday, November 7	7:00 a.m. to 5:00 p.m.
Monday, November 8	9:30 a.m. to 4:00 p.m.
Tuesday, November 9	9:30 a.m. to 4:00 p.m.

Exhibitors may register up to five exhibit personnel per 8' x 10' booth. The Exhibitor Service Kit will include a form for listing your five company representatives. Additional representatives may be registered for a fee of $25.00 each. "Badge swapping" is not permitted. Exhibitor badges allow entry to the Exhibit Hall only. As an exhibitor at AMIA '99, your company will receive one complimentary symposium registration.

Exhibitors may also register in advance or on-site, at no charge, designated individuals to set up or tear down booths. There is no limit to the number of individuals who may register for this activity. Badges for such individuals will allow access to the Exhibit Hall only on Saturday, November 6, from 8:00 a.m. to 6:00 p.m; Sunday, November 7, from 7:30 a.m. to 12:30 p.m.; Tuesday, November 9, from 6:00 p.m. to 11:00 p.m.; and on Wednesday, Nobember 10, from 7:00 a.m. to 12:00 noon. Exhibitors must list the names of these representatives on the Exhibitor Labor Registration Form, which will be included in the Exhibitor Service Kit.

Reserve Your Space Now!

Booth Space
$1,795 per 8' x 10' booth for contracts received on or before May 14, 1999
$1,895 per (effective May 16, 1999) 8' x 10' booth for contracts received after May 14, 1999

Download and complete the Exhibit Space Application and Contract and return it to the AMIA Exhibit Department. All contracts must be accompanied by a 50% deposit. Contracts received after August 13, 1999 must be accompanied by full payment of $1,895. Please make checks payable to AMIA in U.S. funds drawn through a U.S. bank. Booth space will be assigned on a first come, first serve basis. Space will not be assigned without applicable deposit.

Download the Exhibit Space Application and Contract.

Balance of payment is due on August 13, 1999. If full payment is not received by that date, AMIA reserves the right to cancel the exhibit space without refunding the deposit and/or moving said exhibitor to a different booth location at AMIA's discretion. Cancellation or reassignment of space will be communicated in writing to the designated exhibitor contact.

Cancellation Policy

If written notice of cancellation is received by the AMIA Exhibit Department on or before May 13, 1999, the Exhibitor will be assessed a 25% penalty of the total booth cost. If notice of cancellation is received between May 13, 1999 and August 14, 1999, a 50% penalty of the total booth cost will be assessed. Cancellation notices received on or after August 14, 1999, will not be eligible for a refund.

Rules and Regulations

Terms and conditions of booth rental and occupancy are on the back of the Exhibit Space Application and Contract. Please read these rules and regulations completely before signing the contract. Signature on the contract indicates that the exhibitor agrees to and accepts all terms and conditions stated there.

Hospitality and Entertainment

AMIA must approve hospitality suites or events sponsored by exhibitors. No entertainment may be scheduled to compete with the scientific program or exhibit hours. Send written requests for hospitality suites or function space by mail or fax to Dasha Cohen, Meetings Manager, AMIA, 4915 St. Elmo Avenue, Suite 401, Bethesda, MD 20814, fax (301) 657-1296.