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The Submission Process

Format Requirements

The submission process is Web-based and your submission will need to conform to certain requirements, some of which are reminiscent of print format and presentation requirements. Papers, posters, theater-style demonstrations, ACMI senior member presentations, and partnerships in innovation will appear in the AMIA 2008 Annual Symposium Proceedings. Adherence to the following requirements throughout all categories of submission ensures a consistency that facilitates the review process and Proceedings.

• Be certain to adhere to the page length restrictions stated in the category descriptions.
• Format for 8.5 x 11 inch paper size with one inch margins left, right, top, and bottom.
• Those authors limited to A4 paper size must be certain that their content will fit within the 5-page limit when converted to 8.5 x 11 inches.
• Place the title in 14 point Times Roman typeface, single column, bold, centered, upper and lower case using initial capitals for each word in the title other than articles and prepositions.
• Include below the title the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the online and print programs and the Proceedings, using 12 point Times Roman typeface, single-column, bold, centered, upper and lower case using appropriate capitals.
• Include the main text of the submission single-spaced in 10 point Times Roman typeface, justified, two-column format with 0.5 inch between columns.
• Do not number individual pages.
• Disable track changes in word processing software.

Reference Format

Use the following reference format: Cite all references in the text, tables, or figure legends. In the text, use eight point superscript if possible to indicate reference numbers; if not possible, use 10 point numbers in square brackets. Under a centered heading “References” at the end of the submission, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. List all authors of any cited work when there are six or fewer authors; if more than six, list only the first three followed by “et al.” Follow the Vancouver Style see www.icmje.org/index.html.

Submission Dates

All submissions must be made through the submission section at the AMIA Web site. Submissions are now being accepted at the AMIA Web site, and must be submitted no later than March 14, 2008 (Eastern time). To submit a paper, abstract, or proposal, go to the AMIA Web site at www.amia.org and select the AMIA 2008 Annual Symposium link. The AMIA 2008 main page along with the link for submissions will be displayed. Complete the on-line submission form as instructed and attach your submission in compliance with directions provided at the AMIA 2008 submission Web site and Call for Participation.

Working Group Submissions

AMIA Working Groups may submit in any one of the categories of submission described in this Call for Participation. Submissions must come from a member of the working group, be sponsored by the working group, and confirmed by the WG Chair, and be clearly identified on the on-line submission form as a specific working group submission. Working group submissions are subject to the same submissions and review requirements, deadlines, and processes as all other submissions in each category. See page 9 of the AMIA WG Policies & Procedures Manual for additional details.

Industry Submissions

Industry-authored and industry-client collaborative papers, panels, demonstrations, workshops, posters, and partnerships in innovation are welcome for submission as described above. No special submission designation is required. All industry submissions will follow the existing review processes.

Submission Examples

The following paper was presented at AMIA 2005 and is provided as an example for authors with questions about the format of submissions in this category.

• Paper Example (pdf)
  

• Submission Template (doc)