March 18-20, San Francisco

2013 Summit on Translational Bioinformatics

March 20-22, San Francisco

2013 Summit on Clinical Research Informatics

Types of Proposals

Select Your Format

The types of proposals considered and general requirements for each are listed below. All proposals must conform to the format and presentation requirements described herein. See the “Manuscript File Requirements” section to find more details on page layout, columns, etc.

Papers

The Scientific Program Committee (SPC) solicits papers on the state-of-the-art in translational bioinformatics and clinical research informatics. Authors of accepted papers will have 15 minutes to present their work at the Summit with five minutes for questions and discussion. An individual may be a first author of only one paper submitted for consideration. Proposals must not be in press or under consideration for presentation or publication elsewhere. All accepted papers will be indexed and available in full-text in Pubmed Central as part of the Summit proceedings. In addition, accepted papers will be considered for invitation to submit an extended version of the manuscript for a Translational Science special issue of JAMIA in 2013.

Your uploaded manuscript file must not exceed a maximum of five (8.5 x 11 inch) pages and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • An abstract of 125-150 words, which will also be pasted into a text box at the beginning of the online form and used for marketing purposes
  • A brief Introduction and Background, Methods, Results and Discussion
  • References and Illustrations (figures or tables) when necessary, which must fit within the page limits

Panels

Panel topics may be on a specific aspect of theory, application or experience pertaining to any aspect of research informatics, or may provide interdisciplinary viewpoints that cut across traditional themes. Panels should be limited to four participants and a moderator. Panel sessions will typically consist of four 15-minute presentations with 30 minutes for questions and discussion. An individual may be the primary organizer of only one panel, and may not participate on more than two panels total.

Your uploaded panel description file must not exceed a maximum of three (8.5 x 11 inch) pages and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants
  • An abstract of 150-200 words, describing the panel, which will also be pasted into a text box at the beginning of the online form to be used in the online and print programs
  • A general description of the panel and issue(s) that will be examined
  • A brief description of each panelist’s presentation
  • A statement included at the conclusion of the proposal by the panel organizer that all participants have agreed to take part on the panel. A CV for each presenter will also need to be uploaded (“NIH-style” bio-sketch is preferred).

Abstract Presentations (Podium or Poster Format)

This classic vehicle for clinical and biological conference presentations is provided to allow for the presentation of important results that are not yet ready for a full paper-submission or that are destined for other journal publications in the future. Two specific types of abstracts (podium and poster) will be accepted for this meeting:

Podium Format

Authors of accepted abstracts will have 15 minutes to present their work at the symposium with five minutes for questions and discussion. An individual may be a first author of only one abstract submitted for consideration in this category. Submissions can be in press or under consideration for journal publication elsewhere, but may not be under consideration at or previously presented at other conferences with published proceedings.

Your uploaded manuscript file must be submitted as a one-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • An abstract of 125-150 words, which will also be pasted into a text box at the beginning of the online form and used for marketing purposes
  • A brief Introduction and Background, Methods, Results and Discussion
  • One optional Illustration (Figure or Table), which must fit in the one-page limit

Poster Format

Posters are the preferred format for presenting preliminary research results or results of small-scale studies, illustrating and discussing innovative systems and services, describing experimental and in-practice projects and programs, reporting experiences with educational programs, conceptual models, and other dimensions of clinical research informatics. The poster sessions are a component of the summit designed to offer direct access to the authors in a way not possible through podium presentations.

Each accepted poster is displayed during a 90-minute poster session. At least one author must be present at the poster session. Electrical power is not supplied to individual posters at the time of the presentation. An individual may be a primary author of only one proposal for a poster presentation.

Your uploaded manuscript file must be submitted as a one-page (8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • An abstract of 50-75 words summarizing the proposal, which will also be pasted into a text box at the beginning of the online form and used for marketing purposes
  • A description of the problem addressed and specific purposes of the system, service, or project; or, in the case of original research, an overview of the methodology, evaluation results, and conclusions

 

Manuscript File Requirements

Adherence to the following requirements ensures a consistency that facilitates a successful review process. Complete the online form as instructed and attach your manuscript file in compliance with the requirements noted below:

  • File must either be in Word or PDF formats.
  • Adhere to the length restrictions stated in the category descriptions.
  • Format for 8.5 x 11 inch paper size with one-inch margins left, right, top and bottom.
  • Place the title in 14 point Times Roman typeface, single column, bold, centered, upper and lower case using initial capitals for each word in the title other than articles and prepositions.
  • Include below the title the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the on-line and print programs, using 12 point Times Roman typeface, single-column, bold, centered, upper and lower case using appropriate capitals.
  • Include the main text of the proposal file single-spaced in 10 point Times Roman typeface, justified, single-column format.
  • Do not number individual pages.
  • Accept all changes, then disable track changes before uploading.
  • Download submission template for authors.

The format of credentials and other author information appearing in the on-line and printed materials is subject to revision by the AMIA office. It is the responsibility of the first author of each proposal to provide full and accurate information about all authors named.

 

Reference Format

Use the following reference format: Cite all references in the text, tables or figure legends. In the text, use eight-point superscript if possible to indicate reference numbers; if not possible, use 10 point numbers in square brackets. Under a centered heading “References” at the end of the proposal, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. List all authors of any cited work when there are six or fewer authors; if more than six, list only the first three followed by “et al.” Follow the Vancouver Style see http://www.icmje.org/index.html. References must fit within the allotted page(s).

 

Industry Submissions

Industry-authored and industry-client collaborative papers, panels or abstract presentations are welcome. No special proposal designation is required. All industry proposals will follow the existing review processes.

 

Submission Process and Deadlines

All proposals must be submitted through the AMIA submission sites in accordance with the following deadlines:

  • Paper Proposals Due: September 27, 2012
  • Panels, Posters, and Podium Abstract Proposal Due: October 11, 2012

For all categories, you will need to complete the online form as instructed and upload your manuscript file in compliance with directions provided in this document. Decisions for papers will be announced in late October/mid-November. Decisions for abstract presentations, panels, and posters will be announced in November.

Submission Sites

Submit your proposals for TBI

Submit your proposals for CRI