AMIA - Bylaws and Policies

Request for Co-sponsorship Approval

The AMIA Strategic Plan cites inter-organizational relationships as a high priority goal for the association, and strategic alliances as an important part set of objectives in support of that goal. From time to time, AMIA is asked to co-sponsor or endorse an activity or product with another organization (a meeting, publication, etc.). This request for co-sponsorship is taken very seriously and has a formal process.

It is the AMIA office’s responsibility, in conjunction with the Endorsement/Co-sponsorship Committee to prepare regular reports about requests for co-sponsorships. If you have a request for AMIA to review an endorsement/co-sponsorship of any activity, you need to complete the questions listed on the Endorsement/Co-sponsorship Questionnaire and send the information to the AMIA office.

The AMIA Board of Directors will have final decision-making authority on co-sponsorships that involve a direct, out-of-pocket financial commitment, whereas the Endorsement/Co-sponsorship Committee will make decisions on co-sponsorships that involve only technical participation in program planning or that involve no financial commitment.

Endorsement/Co-sponsorship Questionnaire

Name

E-mail

Activity/Product and Its Sponsor
1. What is the name of the activity or product?
2. What is the date of the activity?
3. Where is the activity being held?
4. Who is the primary sponsor/organizer?
5. How many years has this activity or product been in existence?
6. Is the primary sponsor/organizer a
  not-for-profit or
  for-profit organization?
7. How many years has the sponsoring organization/company been in business?
8. What types of programs, products, and services other than this activity or product does the organization provide?
  (you may provide a Web site address or contact person)
9. What other organizations have firmly signed on as co-sponsors of the activity or product?
10. Is the planning complete? If not, what proportion is complete?
Audience
1. Who is the intended audience of the activity or product?
2. If this is a meeting:
  1. How many attendees are expected overall?
  
  2. What is the record of past attendance?
3. If a publication, how many copies of previous versions have been distributed?
Appropriateness for AMIA
1. Describe who you see as the intended audience(s) for this meeting.
2. What AMIA members are speaking at this meeting, and what AMIA members have spoken at this meeting in the past?
What is AMIA being asked to give
1. Direct financial contribution (provide details)
2. Advertising/Publicity (provide details)
3. Listing as an endorser or co-sponsor
What will AMIA receive if it is a co-sponsor?
(these are some examples, if there is something not included on this list, please provide details)
1. Free booth at an exhibit or other area
  (specify booth size and if ancillary costs [decorator, furnishings, etc.] are covered)
2. Distribution of AMIA material at the meeting in the conference bags or literature bin/rack
3. Mailing lists (include number of names)
4. Free advertising in magazine, program or journals or web site
  (provide frequency, size and other details)
5. Discounted subscription or registration fees for AMIA members (provide details)
6. Other