Career Opportunities at AMIA

This position supervises one position: Sr. Manager, Education Operations.
This position has no budget authority.

• Lead the end-to-end technical program development and peer review processes for AMIA conferences, in partnership with Scientific Program Committee (SPC) leadership, volunteer committees, and internal stakeholders.
• Own the call for participation lifecycle (abstract/paper submissions) for two live meetings annually, including process design, timelines, communications, training, and coordination of reviewer recruitment and assignments.
• Manage scientific program decision workflows (review, scoring, acceptance/rejection, scheduling) and ensure quality, fairness, and alignment with AMIA policies and program objectives.
• Serve as primary administrator for the submission and program management system(s) (OpenWater), including configuration, data integrity, documentation, user support, and testing of all upgrades and revisions prior to release.
• Lead development and execution of opening and closing plenary sessions, including speaker coordination, run-of-show planning, onsite delivery alignment, and tracking invited speaker submission activities as needed.
• Manage key program components (e.g., Student Paper Competition, High School Scholars Program, FHIR App Competition) and oversee educational awards and recognition programs associated with each live event.
• Oversee production of conference proceedings and related scientific outputs, ensuring authors' compliance with AMIA guidelines, copyright requirements, and in coordination with vendors and relevant publication organizations to support efficient end-to-end publication operations.
• Direct planning, approval, and communication of non-SPC-directed educational offerings delivered at live meetings, ensuring alignment with education strategy and operational readiness.
• Generate conference-related reports and analyses upon request; use program data, evaluations, and outcomes to inform future design, innovation, and continuous improvement, and communicate progress, risks, and outcomes to senior and executive leadership.
• Represent live education and scientific program operations in internal planning, governance, and cross-functional discussions; translate strategic priorities into executable workstreams and maintain alignment across stakeholders.
• Lead post-event evaluation and lessons-learned processes, driving continuous improvement across programming, peer review, publication workflows, systems, and operational practices.
• Other duties as assigned.

• Demonstrated experience leading technical program development in complex, multi-day live education programs or conferences.
• Minimum of 7 years of experience in educational programming, conference management, or related roles with strong technical operations and project management skills with the ability to manage multiple workstreams simultaneously.
• Proven ability to work effectively with volunteer leaders, committees, and executive staff.
• Strong analytical skills and the ability to use data and evaluation results to drive continuous improvement.
• Excellent written and verbal communication skills, with the ability to convey complex information clearly and professionally both internally and externally.
• Familiarity with continuing education standards and best practices.

Must be able to travel to support major live events and related meetings as required.

• Works to resolve conflict directly, quickly, completely, and be able to give and take criticism constructively.
• Communicates clearly in one-on-one meetings and team meetings.
• Communicates clearly in writing by being clear, concise, well organized, and carefully proofread.
• Communicate deadlines with lead time for the team.
• Offer solutions or other options to improve current systems when identifying issues or presenting problems.
• Deliver a high level of customer service for internal as well as external customers.

The typical pay range for this position is $100,000 to $140,000 annually. 

Actual compensation will be based on experience, qualifications, and other job-related factors. 

AMIA offers a strong, employer-paid benefits package designed to support long-term wellbeing, financial security, and work-life balance.

Work Schedule

• Full-time employees work a 35-hour work week, supporting flexibility and balance.

Health & Insurance Coverage

• Medical: AMIA pays 100% of employee medical premiums up to a high-quality Gold-level plan through DC Health Link. Employees pay only the difference if selecting a higher-cost option.
• Dental & Vision: Employee-only coverage is fully paid by AMIA. Dependent coverage is available at employee cost.
• Life & Disability Insurance: AMIA fully covers life insurance (1.5x salary, up to $200,000), plus short? and long-term disability insurance.
• Optional Coverage: Voluntary Aflac plans are available and fully employee-paid.

Retirement

• 401(k) with immediate 100% vesting
• 3% employer safe harbor contribution, regardless of employee deferral
• Up to 6% employer match when employees contribute
• Pre-tax and Roth contribution options available

Time Off

• Annual Leave: Accrues monthly (15 days per year for full-time staff)
• Sick Leave: 12 days per year, with rollover up to 24 days
• Personal Day: 1 paid day per year
• Paid Holidays: Includes all major federal holidays, Christmas Eve, and paid winter closure between Christmas and New Year’s Day

Additional Benefits

• Flexible Spending Accounts for healthcare and dependent care
• Professional association membership provided (ASAE)

Benefits Eligibility

• Benefits begin the first day of the month following hire.

This position has no direct reports.
This position has no budget authority.

The Advancement Coordinator provides day-to-day coordination and operational support for corporate partners, membership and relationship-management activities. Working under the direction of the Senior Vice President, Advancement and Growth, the role helps keep advancement plans moving by coordinating schedules and communications, preparing meeting and materials, maintaining accurate records, and supporting basic reporting and follow-up. The position requires strong attention to detail, discretion with sensitive information, and the ability to manage multiple priorities in a deadline-driven environment.

• Corporate partner operations support: Responsible for processing, tracking, and execution of contract deliverables across the AMIA enterprise spanning education, events, publications, member services, MarCom, and IT, ensuring deadlines and deliverables are met and records are complete, accurate, and up to date in AMIA's systems.
• Partnership and communications coordination: Draft and format routine correspondence, acknowledgements, and partnership touchpoints; maintain templates; and support distribution needs in coordination with internal stakeholders.
• Scheduling and meeting support: Coordinate calendars, meeting logistics, and materials for partner, and internal advancement meetings; prepare agendas and briefing packets as requested; and track follow-ups and next steps.
• Data entry and reporting: Enter and maintain contact, activity, and project data; run routine reports and lists; support data hygiene efforts; and help reconcile information across sources to support advancement planning and decision-making.
• Assists with data gathering, research, and preparation of summaries to support business intelligence and analytics activities.
• Prepares, edits, and consolidates presentations, reports, dashboards, and correspondence for senior leadership.
• Prepares and reconciles expense reports, assists with budget-related administrative tasks.
• Ensures effective relationships are built and maintained internally and externally while protecting confidential information.
• Other duties as assigned.

• Experience providing administrative or coordinator support, preferably in fundraising, membership, nonprofit operations, or another mission-driven environment.
• Strong attention to detail and ability to manage confidential information with discretion.
• Proficiency with common office technology (Microsoft 365), including spreadsheets and document formatting; comfort learning new systems (CRM/AMS) and following documented processes.
• Strong organizational and time-management skills, including the ability to prioritize, meet deadlines, and track multiple workstreams.
• Ability to communicate professionally in writing and verbally, work effectively in a remote, cross-functional team environment, and provide responsive internal customer service.

Must be able to travel occasionally, approximately 7–10 days per year, for AMIA meetings and/or advancement-related activities.

• Works to resolve conflict directly, quickly, completely, and be able to give and take criticism constructively.
• Communicates clearly in one-on-one meetings and team meetings.
• Communicates clearly in writing by being clear, concise, well organized, and carefully proofread.
• Communicates deadlines with lead time for the team.
• Offers solutions or other options to improve current systems when identifying issues or presenting problems.
• Delivers a high level of customer service for internal as well as external customers.

Hourly Rate: $20.00–$30.00 per hour

Estimated Annualized Range: $36,400–$54,600 Annualized amounts are estimates based on a 35-hour work week and does not imply a salaried or exempt classification.

Additional Information: Actual compensation will be based on skills, experience, qualifications, and other job-related factors.  This position is classified as non exempt and is eligible for overtime in accordance with applicable laws.

AMIA offers a strong, employer-paid benefits package designed to support long-term wellbeing, financial security, and work-life balance.

Work Schedule

• Full-time employees work a 35-hour work week, supporting flexibility and balance.

Health & Insurance Coverage

• Medical: AMIA pays 100% of employee medical premiums up to a high-quality Gold-level plan through DC Health Link. Employees pay only the difference if selecting a higher-cost option.
• Dental & Vision: Employee-only coverage is fully paid by AMIA. Dependent coverage is available at employee cost.
• Life & Disability Insurance: AMIA fully covers life insurance (1.5x salary, up to $200,000), plus short? and long-term disability insurance.
• Optional Coverage: Voluntary Aflac plans are available and fully employee-paid.

Retirement

• 401(k) with immediate 100% vesting
• 3% employer safe harbor contribution, regardless of employee deferral
• Up to 6% employer match when employees contribute
• Pre-tax and Roth contribution options available

Time Off

• Annual Leave: Accrues monthly (15 days per year for full-time staff)
• Sick Leave: 12 days per year, with rollover up to 24 days
• Personal Day: 1 paid day per year
• Paid Holidays: Includes all major federal holidays, Christmas Eve, and paid winter closure between Christmas and New Year’s Day

Additional Benefits

• Flexible Spending Accounts for healthcare and dependent care
• Professional association membership provided (ASAE)

Benefits Eligibility

• Benefits begin the first day of the month following hire.

This position has direct reports.   
Budget authority: $550,000-$600,000

The Vice President, Marketing and Communications plays a central role in advancing AMIA’s strategic
priorities by leading integrated marketing, communications, and brand strategies that strengthen
organizational visibility, member engagement, and growth. This role partners across departments to align
messaging, promote programs and initiatives, and drive awareness and participation in ways that support
AMIA’s mission, strategic plan, and long-term fiscal sustainability.

The ideal candidate is a strategic and hands-on leader who brings strong organizational skills, sound
judgment, creativity, and attention to detail. This individual demonstrates success in building collaborative
relationships, leading high-performing teams, and developing effective engagement strategies that
enhance member value and support organizational objectives.

Key areas of responsibility include managing AMIA’s message and brand; directing AMIA marketing efforts and channels; enhancing communication efforts; providing effective leadership; practicing strong financial management; and managing a high performing team.

• Act as editor in chief for all AMIA branded marketing and communication assets, owning and extending the brand voice in relevant ways across diverse audiences, ensuring all channels and publications represent AMIA with a cohesive and professional tone.
• Lead communication strategy to identify and align channel use in support of key messages and ensure timely and accurate asset production in support of organizational goals. 
• Own AMIA’s digital presence, ensuring accurate, timely, engaging digital content across owned channels, including website, social media, and digital advertising channels. Creates and owns the roadmap for iterative improvements to AMIA.org.
• Lead PR for the AMIA organization, partnering with internal and external leads to communicate and promote key initiatives, respond appropriately with coordinated crisis communication plans, and ensure execution and delivery of affiliated assets and announcements.
• Designs and manages an efficient approach to marketing and communications workflows as an internal agency model, identifying and implementing supporting technologies, processes and communications to provide optimal support to AMIA members, leaders, and staff. 
• Identify, assign and manage workload capacity across staff and vendor support to achieve AMIA’s business objectives, maximizing budget ROI through efficient resource allocation.
• Collaborate with program areas to develop scalable, purpose-driven content programs for specific audiences while serving as marketing account manager when necessary.  
• Own and lead the evolution of the AMIA brand, including visual and voice expressions, across all channels, platforms, and relationships. 
• Creates visibility to marketing and communications effectiveness to the organization through campaign, channel, and project reporting.
• Participates as a fully working active manager alongside team, including strategic marketing, communications, and tactical plans, as required.  
• Serves as a key resource for executive communication for the organization for staff and Board-level internal and external communications, including presentations, videos, speeches, and more. Owns facilitation of CEO and President communications.
• Actively support strategic initiatives and senior leadership/board of directors. 
• Other duties as assigned.

• Education – bachelor’s degree in marketing, communications, public relations, or related field required. 
• Work Experience - Minimum of 7 years of experience with professional or nonprofit association leading comprehensive strategic marketing and communications initiatives.
• Must demonstrate thorough understanding of association marketing and communication functions, including digital campaign development. 
• General Skills – Excellent analytical, creative, organizational, and customer service skills; demonstrated ability to work effectively in a customer-focused, team-oriented environment; outstanding written and verbal skills; creative and strategic thinker with a strong intellect and proactive style. 
• Technical Skills – Strong technology skills and working knowledge of Office 365 Suite, Microsoft Office applications, proficiency in Word, PowerPoint, Excel, Outlook, Survey Monkey, Google Docs. Experience within a Content Management System and email platform such as HubSpot preferred.

Must be able to travel 7-10 days per year.

As a member of our leadership team, you will be expected to uphold the following responsibilities, which are consistent across all VPs:

• Conflict Resolution: Work to resolve conflicts directly, quickly, and completely. Be able to give and take criticism constructively.
• Clear Communication: Communicate clearly in one-on-one meetings and team meetings. Ensure written communication is clear, concise, well-organized, and carefully proofread.
• Deadline Management: Communicate deadlines with sufficient lead time for the team.
• Problem-Solving: Offer solutions or other options to improve current systems when identifying issues or presenting problems.
• Customer Service: Deliver a high level of customer service for both internal and external customers.
• Proactive Communication: Implement strategies to anticipate problems, build trust, and be clear, active, and responsible in all interactions.
• Continuous Improvement: Engage in ongoing discussions to improve team satisfaction related to communication and reduce project delays due to miscommunication.
• Training Utilization: Apply training in proactive communication and share any blocks and successes with the leadership team during meetings.
• Collaboration and Efficiency: Foster a collaborative and efficient work environment, ensuring all team members feel heard and valued.
• Regular Review: Participate in regular reviews and discussions of progress in leadership team meetings, with progress evaluated at the end of each month.

Proactive Communication Expectations

• Set Expectations: Clearly communicate what you need from others.
• Ask Questions: Seek clarification if needed.
• Provide Thoughtful Responses: Think through the consequences of your responses.
• Show Genuine Interest: Understand and value others' perspectives.
• Follow Up: Ensure all communications are followed up on.

These responsibilities ensure that all AMIA leaders are aligned with the company's leadership goals and responsibilities, fostering a cohesive and proactive leadership team.
 

Salary Information: The typical pay range for this position is $100,000 to $160,000 annually. Actual compensation will be based on experience, qualifications, and other job-related factors.

AMIA offers a strong, employer-paid benefits package designed to support long-term wellbeing, financial security, and work-life balance.

Work Schedule

• Full-time employees work a 35-hour work week, supporting flexibility and balance.

Health & Insurance Coverage

• Medical: AMIA pays 100% of employee medical premiums up to a high-quality Gold-level plan through DC Health Link. Employees pay only the difference if selecting a higher-cost option.
• Dental & Vision: Employee-only coverage is fully paid by AMIA. Dependent coverage is available at employee cost.
• Life & Disability Insurance: AMIA fully covers life insurance (1.5x salary, up to $200,000), plus short? and long-term disability insurance.
• Optional Coverage: Voluntary Aflac plans are available and fully employee-paid.

Retirement

• 401(k) with immediate 100% vesting
• 3% employer safe harbor contribution, regardless of employee deferral
• Up to 6% employer match when employees contribute
• Pre-tax and Roth contribution options available

Time Off

• Annual Leave: Accrues monthly (15 days per year for full-time staff)
• Sick Leave: 12 days per year, with rollover up to 24 days
• Personal Day: 1 paid day per year
• Paid Holidays: Includes all major federal holidays, Christmas Eve, and paid winter closure between Christmas and New Year’s Day

Additional Benefits

• Flexible Spending Accounts for healthcare and dependent care
• Professional association membership provided (ASAE)

Benefits Eligibility

• Benefits begin the first day of the month following hire.

This position has no direct reports.  
This position has no budget authority.

15-20 hours monthly

Educational Planning and Development

• In collaboration with AMIA  Board of Directors, committees, and staff, identify, and prioritize education to meet the needs of informatics and informatics-adjacent learners.
• Design Educational Plans, including practice gaps and educational needs, content areas, and learning objectives appropriate to the level of rigor of the target learner. 
• Serve as course director or identify a course director, as appropriate. 
• Identify and evaluate potential faculty, as needed.
• Work with course director and/or faculty to develop course/session-based content that meets the goals and objectives of the Educational Plan.
• Create content in accordance with AMIA style and editorial guidelines and intellectual property requirements that:
  • is based on the most current evidence-based recommendations and guidelines
  • is relevant to the target learner
  • is designed to change practice behaviors
  • addresses practice barriers
  • uses case-based examples for key educational messages
  • includes best practices recommendations
  • is free of commercial bias
  • is in accordance with AMIA Intellectual Properties (IP) policies
  • adheres to accreditation standards, as appropriate
• Develop polling questions and/or assessment questions consistent with the Item-Writing Guidelines that address the learning objectives and help to measure educational outcomes.
• Respond to peer review and learner comments, and/or recommendations regarding educational content.
• Develop, in conjunction with staff/scientific planning committees/faculty cases, materials, and/or other educational formats, as applicable, to the course or activity.
• Make recommendations to enhance learner experience and engagement across AMIA educational offerings.
• Participate in course/activity planning meeting and/or calls, as scheduled.
• Participate in activity-specific collaboration/grant discussions with potential partners, as applicable.
• Support the regular/on-cycle review of the AMIA Curricular Framework and enduring educational activities to ensure content and assessments remain relevant (i.e. CIBRC).
• Develop and participate in AMIA Faculty Development activities.
• Adhere to deadlines for deliverables.

Post-activity

• Receive and review session evaluations
• Respond to Chair feedback and course evaluations for future planning and session content.
• Provide feedback, as needed, to Course Chair and AMIA staff based on on-site observation and learner evaluations.
• Provide recommendations on the evolution and update of the AMIA Curricular Framework, as applicable.

• An advanced degree in Informatics or a related field.
• Demonstrated leadership in health/medical informatics education. 
• Expertise in two or more practices areas (Translational Informatics, Clinical Research Informatics, Clinical Informatics, Consumer Health Informatics, Public Health Informatics).
• Knowledge of practice issues related to biomedical and health informatics.
• Credibility and high regard by the informatics community at large.
• Experience in teaching methods and learning strategies.
• Appreciation for and application of adult learning theory.
• Ability to address the learning needs of the target learners.
• Ability to deliver education in compliance with current professional codes, standards, laws or regulations governing CE, continuing professional development, and independent medical education.
• Completed Conflict of Interest form, disclosing any industry relationships that could pose real or perceived conflicts of interest.

May be asked to attend periodic AMIA leadership meetings, Board of Directors meetings, and other
meetings as needed to provide progress updates. May also represent AMIA at major programs and 
conferences to support organizational objectives. This position is entitled to receive reimbursement for reasonable travel expenses.