AMIA is a community committed to the vision of a world where informatics transforms people’s care. Over the last 35 years, the use of informatics has grown exponentially to improve health and to make better healthcare decisions. Today, informatics is the key to accelerating the current goals of healthcare reform.
AMIA operates in a completely remote work environment and in recent years has been recognized as a Top Employer of Choice for an Effective and Flexible Workplace as a winner of the When Work Works award.
AMIA is pleased to offer benefits that include fully paid medical, dental, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan.
AMIA operates in a permanent remote work environment.
Current Openings
Governance Manager
The Governance Manager is responsible for managing the activities of the AMIA Board of Directors and Governance Committee and coordinating governance activities across the organization.
Based on the duties described below, this is a full-time, exempt, fully remote position. This position reports to the COO.
Organize and maintain scheduling for the Board of Directors, Executive Commitee, Governance Commitee, and other Board-related meetings and activities including arranging and coordinating appointments, meetings, and functions determining the priority and preparing and providing appropriate documentation.
Schedule meetings, develop agendas, write meeting minutes, prepare and distribute board books, and track action items.
Atend board and executive commitee meetings and calls, as well as other related events, as directed. Write, seek approval, and distribute meeting minutes, and prepare and distribute other post-meeting documents and correspondence as necessary, including follow-up action, where required.
Organize governance activities (ie Calls for Volunteers, Commitee Service Recordkeeping, Commitee Chair and Member Appointments, Conflict of Interest Reporting, Charter Reviews and Updates, Handbook Reviews and Updates, etc.) across the organization, collaborating with volunteer leaders, staff, and other stakeholders.
Determine the priority of maters that require the Board atention, in accordance with the annual calendar of activities, as well as ad hoc issues and urgent maters as they arise.
Provide a positive experience when interacting with members, colleagues, and other stakeholders; ensure timely and accurate responses. Connect constituencies as reasonable from internal and external stakeholders.
Anticipate the needs of the Board and the organization to help ensure that governance activities office run efficiently and smoothly and that our members are well-served.
Communicate changes and ensure accuracy of Board and commitee rosters, on paper and across all platiorms (Connect, AMS, Website).
Create and maintain historical records.
Provide administrative support for commitees, as directed.
Assist the CEO and COO in managing projects and initiatives, as directed. Essential Functions
Must be able to work independently and take accountability for work product.
Must be able to coordinate activities across multiple calendars.
Must be able to drati and follow SOPs for recurring activities.
Must be able to proactively follow up on outstanding items.
Must be able to respond to inquiries about the status of activities and deliverables.
Must be able to research and investigate information necessary to the performance of duties.
Must be able to utilize the organization Board communication platiorm (Connect) and email. Team and Company-Wide Responsibilities
Communicate deadlines with lead-time for the team
Contribute to cooperative, healthy, team spirit
Communicate individual and team issues in a positive way
Proactively provide data and useful resources to staff
Deliver a high level of customer service for internal as well as external customers Qualifications
An understanding of non-profit member focused organizations and a high degree of awareness of the value, purpose, culture and mission of not-for-profit organizations
Exceptional attention to detail and highly organized
Minimum of 8 years proven experience supporting a busy executive and board preferably in a service-driven membership organization
Project coordination experience
Demonstrated ability to work independently, in a customer focused, team-oriented environment
Creative and strategic thinker with a strong intellect and proactive style; ability to exhibit diplomacy, tact and remain calm while still advancing tasks
Confident interacting with AMIA’s most senior leaders. Excellent written and oral communication skills, strong interpersonal skills and exemplary telephone manners.
Education – College degree preferred
Technical Skills –Exceptional MS office skills including Outlook, Excel, PowerPoint and the use of other technologies (e.g. Doodle, conference calls, mobile apps)
Travel to 3-4 meetings per year may be required
Applications
To be considered, candidates must respond with a resume and salary expectation to HR@amia.org. Please insert the job title in the subject line.
Qualified candidates will be contacted for interviews. No telephone calls will be accepted.