Careers at AMIA

Executive Assistant

The American Medical Informatics Association (AMIA) is seeking an experienced Executive Assistant to provide the first point of contact for members, staff, and others who interact with AMIA’s President and Chief Executive Officer.  The executive assistant provides administrative support and maintains a high degree of visibility with AMIA board members and other key members.  The executive assistant administers and coordinates the activities of the President and CEO in accordance with budgets, policies, and goals of AMIA.  Responsibilities include coordinating the President and CEO’s calendar, travel expenses, correspondence with AMIA leaders and partners, managing meeting agendas, meeting details and other day-to-day activities of the President and CEO.  Demonstrated proficiency in supporting a busy executive is essential.

Key Responsibilities:

  • Provide administrative support to AMIA’s President and CEO including monitoring email,  correspondence, greeting visitors, preparing reports and creating and maintaining systems to ensure an  organized office environment
  • Support AMIA staff related to their need for interaction and consultation with the President and CEO
  • Provide a positive experience when interacting with members and others
  • Be knowledgeable about AMIA policies and procedures that support the President and CEO’s functions  including AMIA’s travel and budget policies, conflict of interest and code of conduct
  • Maintain internal controls and safeguards for receipt of revenue, expenses, and accurate documentation
  • Develop meeting agendas, prepare minutes as assigned and follow-up on task lists for the President and  CEO
  • Maintain all of the requisite detail related to the President and CEO’s calendar, make complex travel  arrangements, and prepare itineraries
  • Prepare general correspondence and maintain files; read and edit appropriate material as directed
  • Serve and communicate as AMIA’s inter-organizational liaison for specific strategic groups
  • Participate in the development of the annual budget for the President and CEO’s travel and maintain  yearly travel schedule
  • Produce a schedule of onsite events for the President and CEO at AMIA meetings and conferences and  manage competing priorities

Required Education, Experience and Skills:

  • An understanding of non-profit member focused organizations and a high degree of awareness of the value, purpose, culture and mission of not-for-profit organizations
  • Exceptional attention to detail and highly organized
  • 5+ years solid experience supporting a busy executive preferably in a service-driven membership organization
  • Maturity and confidence to interact with AMIA’s most senior leaders
  • Demonstrated ability to work effectively in a customer focused, team-oriented environment
  • Creative and strategic thinker with a strong intellect and proactive style; ability to exhibit diplomacy, tact and remain calm while still advancing tasks
  • Excellent written and oral communication skills
  • Education – College degree required
  • Technical Skills –Exceptional MS office skills including Outlook, Excel, PowerPoint and the use of  other technologies for managing schedules (e.g. Doodle, mobile devices)

AMIA is pleased to offer benefits that include fully paid medical, dental, vision, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan. Qualified candidates should respond with a resume, a letter outlining your experience working in a similar position and salary requirements to Phyllis Burchman at phyllis@amia.org.  Please insert the job title in the subject line. Qualified candidates who are local to the DC metro area will be contacted for interviews. No telephone calls will be accepted.


Membership Marketing/Community Engagement Specialist

The American Medical Informatics Association (AMIA) is seeking a Membership Marketing/Community Engagement Specialist to support member engagement activities, develop marketing messages, respond to member inquiries and manage multiple projects at once.  The Specialist is responsible for administering several key membership processes impacting membership retention and to provide high-quality customer service to all members and potential members of AMIA.  This position will report to the Director of Marketing and Communications and serves as a primary contact for the Association’s member communities, executes member marketing campaigns designed to improve member retention and engagement, and helps maintain the database.  Additional duties will include database management and data integrity efforts.  Other administrative, communications, and annual meeting related projects as assigned.

Responsibilities

Community Engagement

  • Help develop and implement a community engagement plan; serve as online community oversight/community moderator
  • Manage Working Group/Communities/Sections volunteer leader relationships, conference calls, monitor Working Group activity, address member inquiries and concerns
  • Network with members and identify champions for programmatic engagement
  • Contribute member focused items to AMIA’s weekly newsletter, AMIA Insider and social media
  • Liaison to Education department staff to fully understand member benefits available through education and ensure effective member communication regarding benefits
  • Liaison to the Education department staff to source content and speakers for the regular development, promotion and presentation of Working Group generated webinars.

Retention

  • Manage and execute MemberConnect marketing campaigns designed to improve member retention and engagement
  • Manage “new member on-boarding” efforts in the first year lifecycle, through renewal
  • Manage and execute Friends of AMIA marketing campaigns targeted at lapsed members, non-member meeting attendees and other prospective member lists.

Database Management

  • Identify, analyze and report on metrics to monitor membership growth, trends and financial results to support decision-making and strategic planning.
  • Work with Member Services and Marketing Directors on membership reports and creating queries for segmented email marketing
  • Manage data integrity efforts and assist with data analysis working collaboratively with team members to identify membership trends.
  • Process membership when Member Services Representative is unavailable (Cross trained)
  • Research of member and chapter inquiries related to membership processing

Required Skills

  • Four year college degree preferred or equivalent education and work experience
  • Minimum of 5 years of membership marketing for an individual membership organization
  • Strong organizational, administrative, project management skills
  • Understanding of association member services functions
  • Competency with association management database software (Avectra, NetForum, or IMIS;  Netforum preferred), social media and e-communication tools and strong MS office skills
  • Exhibits enthusiasm and passion for member engagement and building personal member relationships
  • Friendly, personable and efficient customer service skills
  • Ability to manage numerous projects at once and use critical thinking to respond to member and chapter inquiries efficiently and in a timely manner
  • Able to travel occasionally
  • Competencies in popular social networks for business purposes

AMIA is pleased to offer benefits that include fully paid medical, dental, vision, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan. Qualified candidates should respond with a resume, a letter outlining your experience working in a similar position and salary requirements to Phyllis Burchman at phyllis@amia.org.  Please insert the job title in the subject line. Qualified candidates who are local to the DC metro area will be contacted for interviews. No telephone calls will be accepted.


Project Coordinator

The American Medical Informatics Association (AMIA) is the center of action for more than 4,000 healthcare professionals, informatics researchers and thought leaders in biomedicine, health care and science.  AMIA is an unbiased, authoritative source within the informatics community and the healthcare industry.  AMIA and its members are transforming health care through trusted science, education and practice in biomedical and health informatics.

AMIA is seeking a project coordinator to oversee the day-to-day operations of various assigned projects. This is an excellent opportunity to support both new and existing AMIA projects and contracts, assist with business development efforts, and advance AMIA’s policy initiatives. Working under the direction of the Vice President of Policy and Development, the project coordinator ensures that deliverables, work plans, meetings, filings, etc. are handled accurately, on time and within budget. S/he oversees activities for assigned projects such as maintaining schedules, managing tracking systems and processes, and developing and supporting the work of AMIA staff, subject matter experts, and committees.  Regular interaction with staff, collaborative project teams and outside organizations is expected.

Key Responsibilities:

  • Coordinates and documents project meetings
  • Provides support for designated projects, contracts, grants, or cooperative agreements including development and dissemination of all project and/or resource materials
  • Manages project and task scheduling and resource allocation
  • Analyzes project-related data and information and prepares clearly-written and understandable reports that meet the needs of AMIA and fulfill reporting requirements
  • Assists with planning and implementation of annual Hill Day, AMIA’s invitational health policy meeting and with public policy-related sessions at designated AMIA conferences
  • Assists with the planning and implementation of business development and AMIA Industry Advisory Council events and teleconferences
  • Participates in the crafting and submission of proposals, grant applications, contractor agreements and related documents
  • Monitors project budgets, resources and timelines to ensure that expenditures and resource utilization are consistently aligned with forecasts

Required Experience and Skills:

  • College degree required (work toward or completion of a PMP credential a plus)
  • 2-3 years progressive project coordination work required; association experience a plus
  • An understanding of project management principals
  • Resourcefulness with excellent analytical, problem-solving and writing skills
  • Ability to solve problems in a collaborative mode with an inclination to advance complex issues as needed
  • Excellent MS Office skills
  • Ability to work with all levels of staff including executive management
  • Knowledge of non-profit/mission-driven organizations; an interest in healthcare, health information technology and informatics desired

AMIA is pleased to offer benefits that include fully paid medical, dental, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan. To be considered, candidates should respond with a resume and salary requirements to Phyllis Burchman at phyllis@amia.org.  Please insert the job title in the subject line. Qualified candidates who are local to the Washington DC metro area will be contacted for interviews. No telephone calls will be accepted.


Web Design Internship

AMIA (the American Medical Informatics Association) is the center of action for more than 4,000 health care professionals, informatics researchers, and thought-leaders in biomedicine, health care and science. AMIA is an unbiased, authoritative source within the informatics community and the health care industry. AMIA and its members are transforming healthcare through trusted science, education, and practice in biomedical and health informatics.

AMIA is offering a web design internship for a student or young professional to gain experience (a) improving web graphics and HTML/CSS technique on Drupal CMS and Wordpress CMS, (b) redesigning AMIA's social networking sites, and (c) organizing and creating online communication materials such as email templates and online advertisements. The web design intern will improve his or her skills in Drupal website and graphic design while learning about the inner workings of a professional nonprofit organization. The intern will be supervised by the web/online developer.

Responsibilities:

  • Coordinate workflow operations with the web/online developer to create new web pages with graphics on Drupal CMS
  • Work closely with the marketing team to create clean and creative email templates for online communications
  • Learn site analytics and help track and monitor social media presence
  • Other duties as assigned

Requirements & Skills:

  • College degree or some college completed
  • Excellent computer skills including usage of HTML and CSS, Javascript, JQuery, PHP programming skills and graphics programs (including Adobe CS applications)
  • Knowledge of Drupal and Wordpress, or other comparable web design platforms
  • Capability to communicate status and problems clearly and be able to effectively communicate and work within a team environment
  • Strong critical thinking skills
  • Intuitive research abilities and familiarity with a variety of web-based research tools and resources

The ideal candidate would be an undergraduate with the ability to spend 4-5 days (20 hours a week) in our Bethesda, MD office, which is a short walk from the Bethesda metro stop. Duration is 3 months (13 weeks) with the potential to extend once for an additional 13 weeks.

  • Small monthly stipend
  • Academic credit can be arranged
  • Hours: 20 hours/week

Submit a resume and web-based portfolio of design samples via e-mail to Miyoung@amia.org along with a list of online portfolio. In the subject line, please write "WEB DESIGN INTERN."